Tenant Application Process

We are delighted you wish to apply to rent one of our properties.  The process is as follows:

Please contact the office to express your interest in the property and we will send you a unique link so you can complete your application on line.  Please fill this in accurately as we will use this data to generate your lease, if successful, as well as contact referees etc.

A holding deposit of £250 should be paid to Chapmans PM Ltd, RBS, Sort Code 83-51-00 and Account Number 16996989 at the time of application.

Please note that we will not consider your application until both Holding Deposit and all Application forms have been received. Should the application fall through (i.e. if you are unsuccessful or you withdraw your interest) this deposit will be returned to you.

We will continue to market the property and accept applications from other interested parties until such point as you supply all the required paperwork.

Once referencing paperwork has been supplied we will provide the landlord with a copy of all application and referencing paperwork and seek their approval to proceed with a tenancy. We will inform you as soon as possible about the outcome of your application.

Please note if we receive multiple applications following a block viewing these will be assessed by midday the following working day and where more than one applicant(s) meets our referencing criteria the Landlord will be informed and The Landlord will instruct us as to who they wish to proceed with.  The Agent and The Landlord will need to adhere to all relevant Statutory obligations and instruments and any other statutory re-enactment thereof relating to, but not limited to, The Letting Agent Code of Practice 2016, the Race Relations Act 1976, Disability Discrimination Act 1995 and Sex Discrimination Act 1975.

Please follow up your application with photo ID such as UK passport or photo driving license. If you are applying from overseas we will need a passport and copies or residency visas as appropriate.

We will advise you when we will commence all references checks and if they meet with our criteria

Once the checks are completed to our satisfaction we will proceed to lease documentation. Please note the lodgement of the holding deposit does not guarantee you the tenancy of the property.  Should you fail our referencing process or not meet the required criteria you will be advised and we will request the bank details of a UK bank account to which we will return your holding deposit.  This will be returned within 5 working days.

Once checks are completed and the tenancy documentation issued the balance of  the deposit will then be due immediately and the first month’s rent is payable 3 working days prior to the lease start date so that we can ensure we have cleared funds ready for key handover.

Please note in addition to the rent and the deposit, the following charges will be the responsibility of the tenant: –

  1. Council tax (students may be able to apply for a 100% exemption)
  2. Utility bills including where applicable gas, electricity, oil, telephone, internet and TV licence
  3. You may also be charged for your share of stair cleaning and gardening and other communally shared services.  Please note if the building is factored the landlord will pay the factoring charge.

Please note that if more than one person is signing up to this lease you will be offered a Joint and Several Tenancy agreement, so you will jointly be liable for  all rent and liabilities under the lease. Each tenant must complete his or her own application You will be signing up to a Scottish Private Residential Tenancy (this replaced the Short Assured Tenancy on 1 December 2017).

Please also be aware that the rent due date will be the lease start date. So if you move in on the 7thof the month, your rent will fall due on the 7th of every month thereafter.

If you wish a specific rent due date that is different from the move in date, please highlight this on the application form and we can discuss this with you.

Please note that neither the landlord nor the prospective tenant are committed to a tenancy until the tenancy agreement has been signed by both parties.

If you are unable to complete an online application please download the application form below.